What is ISO 21873:2018?

ISO 21873:2018 is an international standard that provides guidelines for the classification and definition of different types of documents. This standard is applicable to both printed and electronic documents, and it helps ensure consistency and clarity in document classification.

Why is ISO 21873:2018 important?

ISO 21873:2018 plays a crucial role in enhancing communication and information management within organizations. By providing a standardized framework for document classification, this standard enables efficient retrieval and utilization of information, regardless of the format or medium in which it is stored.

Main features of ISO 21873:2018

ISO 21873:2018 outlines several key features that contribute to its effectiveness:

Document classification hierarchy: The standard defines a hierarchical structure for document classification, with various levels such as division, group, class, subclass, and document type. This hierarchy allows for easy categorization and organization of documents.

Document properties: ISO 21873:2018 specifies a set of document properties that can be used to describe and identify documents. These properties include attributes like title, author, creation date, version number, and keywords. By capturing this information, organizations can easily locate and retrieve relevant documents.

Metadata requirements: The standard mandates certain metadata requirements for document classification, including the use of standard vocabularies and coding systems. This ensures consistency and interoperability in document management practices.

Documentation templates: ISO 21873:2018 provides guidance on the design and layout of document templates. By following these templates, organizations can create consistent and user-friendly documents.

Benefits of implementing ISO 21873:2018

The implementation of ISO 21873:2018 brings several benefits:

Improved information retrieval: Standardized document classification enables efficient search and retrieval of information, saving valuable time and effort.

Enhanced consistency: The standard ensures consistent document organization and structure, reducing confusion and facilitating better understanding.

Effective knowledge sharing: ISO 21873:2018 promotes effective knowledge sharing within organizations, as documents are classified in a way that is easily understood and accessible to all.

Better compliance: By implementing the standard, organizations can demonstrate compliance with internationally recognized best practices in document management.

In conclusion, ISO 21873:2018 provides a comprehensive framework for document classification, enabling organizations to improve communication, information management, and knowledge sharing. By implementing this standard, organizations can reap the benefits of enhanced efficiency, consistency, and compliance in their document management practices.