What is BS EN ISO 15389:2012?

BS EN ISO 15389:2012 is a technical specification that provides guidelines and requirements for the implementation of document management systems in organizations. It outlines the principles, procedures, and best practices needed to ensure efficient and effective document control within an organization.

Benefits of Implementing BS EN ISO 15389:2012

Implementing BS EN ISO 15389:2012 offers several benefits to organizations. Firstly, it helps improve the overall management of documents by establishing a systematic approach to their creation, review, update, and disposal. By having proper control over documents, organizations can ensure that the right version of a document is available when needed, minimizing errors and confusion.

Secondly, BS EN ISO 15389:2012 enhances information security. It specifies measures to protect sensitive or confidential information from unauthorized access or alteration. By implementing appropriate security controls, organizations can reduce the risk of data breaches or information leaks.

Key Elements of BS EN ISO 15389:2012

BS EN ISO 15389:2012 covers various aspects of document management. One key element is the establishment of a document control policy. This policy defines the responsibilities, roles, and authorities related to document management within the organization. It ensures that everyone understands their obligations regarding document control, promoting consistency and clarity.

Another important element is document identification and version control. BS EN ISO 15389:2012 provides guidelines on how to uniquely identify documents and track their versions accurately. This enables organizations to easily retrieve the correct document version and avoid any potential confusion which may arise due to outdated or inaccurate information.

The standard also emphasizes the importance of document review and approval processes. Organizations need to establish procedures for reviewing and approving documents to ensure their accuracy, validity, and suitability. This helps prevent the use of outdated or incorrect documents in business operations.

Conclusion

BS EN ISO 15389:2012 plays a vital role in helping organizations establish effective document management systems. By implementing its guidelines, organizations can improve document control, enhance information security, and ensure the accuracy and validity of their documents. Adhering to this standard not only benefits the organization but also instills confidence in customers and stakeholders regarding the reliability and professionalism of the organization's operations.