What is ISO 19701:2018?

An Introduction to ISO

ISO, which stands for the International Organization for Standardization, is an independent and non-governmental organization that develops and publishes international standards. These standards are widely recognized and accepted as guidelines for best practices in various industries.

The Basics of ISO 19701:2018

ISO 19701:2018 is a specific standard within the ISO family, focusing on a particular topic. In this case, it revolves around the development and implementation of a document management system, providing organizations with a framework to efficiently manage their documents throughout their lifecycle.

This standard specifies requirements for establishing, implementing, maintaining, and continually improving a document management system. It outlines guidelines for managing the creation, distribution, access, storage, retrieval, and disposal of documents, ensuring they are organized, secure, and easily accessible.

The Benefits of ISO 19701:2018

Implementing ISO 19701:2018 brings numerous benefits to organizations. One of the key advantages is enhanced efficiency. By streamlining document management processes, companies can save time and resources, and reduce errors associated with manual handling of documents.

ISO 19701:2018 also improves traceability and accountability. With clearly defined procedures for document control, organizations can track changes, monitor access, and ensure compliance with regulatory requirements. This promotes transparency and minimizes risks associated with unauthorized access or document loss.

Conclusion

ISO 19701:2018 is a valuable tool for organizations seeking to optimize their document management practices. By adhering to the guidelines set out in this standard, businesses can enhance efficiency, ensure document security, and improve overall operational performance.

Considering the benefits it brings, adopting ISO 19701:2018 is highly recommended for companies of all sizes and industries. It not only helps organizations stay organized but also enhances their credibility and ability to meet customer expectations.