What is ISO-FDIS 18075-2:2017

ISO-FDIS 18075-2:2017 is an international standard that provides guidelines and requirements for the management of electronic records in a trustworthy and reliable manner. This standard offers organizations a framework to ensure that electronic records are created, organized, preserved, and accessible throughout their lifecycle, regardless of format or medium.

Importance of ISO-FDIS 18075-2:2017

In today's digital age, organizations generate and manage huge volumes of electronic records. These records play a critical role in decision-making, legal compliance, and preserving institutional memory. ISO-FDIS 18075-2:2017 ensures that electronic records are properly managed, allowing organizations to maintain integrity, reliability, and authenticity of their records.

Compliance with ISO-FDIS 18075-2:2017 enables organizations to demonstrate transparency, accountability, and good governance. It also helps prevent loss, unauthorized access, and tampering of electronic records, minimizing the risks associated with poor record management practices.

Key Principles of ISO-FDIS 18075-2:2017

ISO-FDIS 18075-2:2017 is based on several key principles that guide effective electronic record management:

Accountability: Organizations must designate individuals responsible for managing electronic records, ensuring proper implementation of policies and procedures.

Integration: Record management systems should be integrated into existing business processes, providing a seamless experience for users and facilitating better decision-making.

Authenticity: Measures must be taken to verify the authenticity of electronic records, ensuring they are genuine, legitimate, and unaltered.

Preservation: Organizations need to establish processes and mechanisms for long-term preservation of electronic records, taking into account technological obsolescence and changing formats.

Access and Retrieval: Electronic records should be easily accessible and retrievable, enabling authorized users to find and use the information they need efficiently.

Implementing ISO-FDIS 18075-2:2017

Implementing ISO-FDIS 18075-2:2017 requires a comprehensive approach that involves different stakeholders within an organization. It begins with conducting an assessment of existing record management practices and identifying areas for improvement. Policies and procedures must be developed or updated to comply with the standard's requirements.

Organizations may need to invest in suitable record management systems and tools to facilitate effective electronic record management. Adequate training and awareness programs should be implemented to ensure staff members understand their roles and responsibilities in managing electronic records.

Ongoing monitoring and auditing are crucial to evaluate the effectiveness of ISO-FDIS 18075-2:2017 implementation and identify any areas that require corrective actions. Regular reviews and updates should be conducted to keep up with evolving technology and changing business needs.

By implementing ISO-FDIS 18075-2:2017, organizations can gain confidence in the reliability and authenticity of their electronic records. This standard promotes better decision-making, legal compliance, and overall efficiency in record management.