What is BS EN ISO 39771:2016?

BS EN ISO 39771:2016 is a professional technical standard that provides guidelines for creating effective and efficient systems for organizing information. It focuses on principles and methods that enable organizations to manage their information assets in a structured and systematic manner. This international standard is applicable to both physical and digital information.

The Benefits of BS EN ISO 39771:2016

Implementing BS EN ISO 39771:2016 can bring numerous benefits to organizations. Firstly, it helps improve information retrieval processes by ensuring that information is organized in a consistent and logical manner. This makes it easier for employees to find the information they need, reducing time wastage and improving productivity.

Secondly, this standard promotes better decision-making by providing a framework for managing and analyzing information effectively. By structuring information and ensuring its accuracy, organizations can make more informed decisions based on reliable data.

Additionally, implementing BS EN ISO 39771:2016 can enhance information security. The standard includes provisions for protecting sensitive information, such as personal data or trade secrets, through appropriate access controls and data management practices.

How to Implement BS EN ISO 39771:2016

Implementing BS EN ISO 39771:2016 requires careful planning and commitment from the organization. Here are the key steps:

1. Understand the requirements of the standard: Familiarize yourself with the principles and guidelines outlined in BS EN ISO 39771:2016. Identify how these requirements align with your organization's goals and objectives.

2. Perform an information audit: Assess your organization's current information management practices. Identify areas that need improvement and establish a baseline for measuring progress.

3. Develop an information management strategy: Create a comprehensive plan that outlines how BS EN ISO 39771:2016 will be implemented in your organization. Assign responsibilities and set clear objectives for each stage of the process.

4. Train employees: Provide training and awareness programs to ensure that all employees understand the importance of effective information management and their role in its implementation.

5. Implement controls and processes: Put in place appropriate tools, technologies, and procedures to support the standardized management and organization of information. Regularly review and update these controls to ensure continued effectiveness.

In conclusion

BS EN ISO 39771:2016 provides a structured approach to information management, offering numerous benefits to organizations. By implementing this standard, businesses can improve information retrieval, enhance decision-making, and ensure better security of confidential data. However, successful implementation requires commitment, planning, and ongoing monitoring of information management processes.