What is BS EN ISO 15795:2014?

BS EN ISO 15795:2014 is an international standard that provides guidelines for the implementation of a document management system within an organization. This standard specifies the requirements for document control, which includes creating, approving, and maintaining documents throughout their lifecycle.

The Importance of Document Management

In today's digital age, organizations are generating vast amounts of information on a daily basis. This information needs to be properly managed to ensure it is accessible, up-to-date, and secure. Document management plays a crucial role in achieving these objectives.

Effective document management improves efficiency by enabling easy retrieval of relevant information. It also reduces the risk of errors caused by using outdated or incorrect documents. Additionally, a robust document management system ensures compliance with legal and regulatory requirements, such as data privacy laws and industry-specific standards.

Key Components of BS EN ISO 15795:2014

BS EN ISO 15795:2014 outlines several key components that organizations need to consider when implementing a document management system. These include:

Document Control Procedures: Establishing clear procedures for creating, approving, and reviewing documents. This ensures that only accurate and authorized information is circulated within the organization.

Version Control: Implementing mechanisms to track different versions of documents. This helps in identifying the most recent version and prevents confusion or errors resulting from using outdated versions.

Document Retrieval: Ensuring that documents are organized and stored in a manner that facilitates easy retrieval. This might involve using metadata or keywords to categorize and index documents.

Access Control: Restricting access to sensitive or confidential documents only to authorized personnel. This helps in maintaining the integrity and confidentiality of information.

Document Review and Approval: Defining processes for reviewing and approving documents. This ensures that documents go through a thorough quality check before they are finalized and distributed.

Benefits of Implementing BS EN ISO 15795:2014

The implementation of BS EN ISO 15795:2014 offers several benefits to organizations, including:

Enhanced efficiency and productivity due to easy access to up-to-date and accurate information.

Reduced risk of errors or non-compliance by ensuring the use of approved and current documents.

Improved collaboration among team members, as everyone is working with the same version of a document.

Enhanced security and control over sensitive or confidential information.

Streamlined processes for document creation, review, and approval, leading to faster turnaround times.

In conclusion, BS EN ISO 15795:2014 provides guidelines for effective document management within organizations. By implementing these guidelines, organizations can realize various benefits, including improved efficiency, reduced risks, and enhanced collaboration. It is important for organizations to adhere to this standard to ensure the proper control and management of their documents.